In the event that any destination mentioned in the itinerary becomes inaccessible due to weather conditions, local strikes, or natural calamities such as landslides or river overflows, an alternative location will be arranged.
The final decision regarding the alternate destination will be taken on the spot by the trek leader, based on real-time conditions and safety considerations.
We truly appreciate your understanding and cooperation in such situations.
ID & Documents
Backpack Essentials
Clothing
Electronics
Toiletries & Hygiene
Snacks & Hydration
Health & Safety
No refund shall be made with respect to the initial booking amount for any cancellations under any circumstances.
CANCELLATION & POSTPONEMENTS BY ORGANISER(S):MOW (Meet Over The Weekend) reserves the right to cancel an event under the following conditions:
In such cases, the MOW team will inform you about alternative event options.You can choose to:
All refunds will be processed via bank transfer to the traveller’s account within two business weeks.
CANCELLATION POLICY BY THE TRAVELLER (YOU):
NEED ASSISTANCE?For queries related to cancellations, refunds, or rescheduling, please feel free to contact us at: meetovertheweekend@gmail.com
Booking Confirmation:
Your seat will be confirmed only after receiving full payment.
Partial payments are not considered bookings.
Cancellation Policy:
No refund will be provided if cancellation is made less than 48 hours before the trip.
50% refund if cancelled between 7 days before the event.
In case of trip cancellation from the organiser’s side (due to unforeseen situations like weather conditions, political unrest, low participation, etc.), a full refund will be provided (transportation cancellation charges applicable).
Trip Itinerary Changes:
The itinerary is subject to change based on weather, road conditions, and other external factors.
Trip captains have full authority to modify the plan to ensure participant safety.
Transportation:
Transportation provided will be as per the group size and based on availability.
Seats will be allocated on a first-come, first-served basis.
Behaviour and Discipline:
Participants are expected to maintain discipline and cooperate with the team and fellow travellers.
Use of alcohol or drugs during the trip is strictly prohibited.
Any misbehaviour with fellow participants or staff will lead to removal from the trip without any refund.
Liability:
MeetOverTheWeekend (MOW) is not responsible for any personal injuries, loss of belongings, or damage during the trip.
Participants must take full responsibility for their personal belongings throughout the journey.
Medical Conditions:
Participants with any medical conditions must inform the organisers in advance.
It is advised to carry personal medication if required.
Accommodation:
Accommodation will be provided on a sharing basis (triple/quad sharing, unless specified otherwise).
Accommodation will be arranged separately for men and women.
If you require a couple-sharing room, kindly inform the team in advance to make necessary arrangements.
Travel Insurance:
Travel insurance is not included unless specifically mentioned.
Participants are advised to carry valid identity proof.
Environmental Responsibility:
Participants are expected to respect nature and avoid littering during the trip.
Kindly use the dustbins and avoid using single-use plastics.
What's Included
Transportation by SL class train We will assist in booking your train tickets based on availability. If tickets are not available, we will attempt to book them under the Tatkal quota. However, please note that we cannot guarantee confirmation, as it depends on the IRCTC server and its availability.
Local transportation by Private Vehicle
All necessary entry permissions for the trip.
Accommodation for 2 nightsArranged on a 3-sharing/4-sharing up to 6-sharing basis, with separate arrangements for men and women.
Trip Captain to guide and assist throughout the journey.
Tolls, Parking, Entry Fees, and Driver Charges are included.
Basic First Aid facilities are available during the trip.
Meals / Food Expenses.
Toy Train Tickets (if applicable and depending on availability).
Boating or other optional activities.
Personal expenseshopping, additional meals, tips, medical needs, etc.
Any kind of food or beverage not included in the package (soft drinks, mineral water, extra meals/snacks).
Any costs arising from natural calamities (landslides, roadblocks, weather disruptions) are to be borne by the participant on the spot.
GST (5%) is applicable on the total trip cost.
What's Not Included
Transportation by SL class train We will assist in booking your train tickets based on availability. If tickets are not available, we will attempt to book them under the Tatkal quota. However, please note that we cannot guarantee confirmation, as it depends on the IRCTC server and its availability.
Local transportation by Private Vehicle
All necessary entry permissions for the trip.
Accommodation for 2 nightsArranged on a 3-sharing/4-sharing up to 6-sharing basis, with separate arrangements for men and women.
Trip Captain to guide and assist throughout the journey.
Tolls, Parking, Entry Fees, and Driver Charges are included.
Basic First Aid facilities are available during the trip.
Meals / Food Expenses.
Toy Train Tickets (if applicable and depending on availability).
Boating or other optional activities.
Personal expenseshopping, additional meals, tips, medical needs, etc.
Any kind of food or beverage not included in the package (soft drinks, mineral water, extra meals/snacks).
Any costs arising from natural calamities (landslides, roadblocks, weather disruptions) are to be borne by the participant on the spot.
